FreeConference.com’s Call Scheduling feature gives you the ability to schedule calls in advance, so you can clear a time that works for everyone on the team. Once you’ve settled on and booked a time, FreeConference.com sends out automated invitations to everyone you want to be included in the meeting. As the call time approaches - 15 minutes before your call is due to start - FreeConference.com sends out a round of reminders to you and your participants, so no one will miss a beat.
Call Scheduling is easy to use. Once you sign into your account, simply click the “Schedule” button.
Pick a Date & Time:
This will guide you to the screen below, where you can select the date and time you would like the call to occur and the duration. Note that your call will extend beyond the scheduled end time if the meeting runs over.
From here you also have the option to give the conference a Subject and Agenda, or set up a Recurring Call by clicking on 'Set to repeat'. Here you will have the option to set to call to occur daily, weekly or monthly on a specific day or days of the week.
You’ll also see the Time Zone Scheduling feature, which allows users to view other time zones while scheduling the call. With this feature, you can easily find the perfect time to meet with callers around the world!
Premium Feature: Add an additional layer of security to your call by clicking on Security Settings. You can read more about this option in the 'Features' section of our support site.
While selecting the start time in your own time zone, you'll see what time it is in other cities aroung the world, with color coding, allowing you to easily choose the best option for all invited parties. To add additional locations, click the gray plus sign.
The next page will allow you to select the Contacts you would like to send invitations to. Note that it is not necessary for someone to receive an email invite in order for them to take part in your call, (you can have up to 400 participants call in using your Dial-In Number).
You can type or paste an email address in the field at the top or if you already have contacts in your address book, click the 'Add' button next to those you wish to send invitations to. You can also remove participants by clicking on 'Remove' next to the relevant contact.